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McCarron HOA Meeting Jan 22, 2015

Meeting called to order at 7:05 PM

Present: Karl Logan, Ruth Fellows, Kim Christenbury, Bob Fitzgerald

Kim Christenbury resigned her position as Vice President, effective immediately.

There was no quorum reached for election of new board members for the 2nd time.

Questions from attendees were fielded as to procedural processes in the appointment of new members as per resignations of former board members. It was suggested that a revised quorum process be envisioned for future elections; i.e., one not requiring as large percentage of votes.

A 3-month period was proposed for ideas and proposals to be drawn up to present to the community regarding projects and initiatives to improve the neighborhood.

John Anderson and Mike Wissbaum volunteered to serve on the board. Mike Wissbaum was selected by the board to serve. Positions will be determined at the next Board Meeting.

The meeting adjourned at 8:05 PM.

Meeting was called to order at 7:05 p.m.

Present: Andi White, Kim Christenbury, Bob Fitzgerald and Cindy Wood

1. Mitchell-Wright Payment Plan

• Due to a number of recent hardships, home owner requested help in restructuring a payment plan for past dues and fines.
• The Board proposes this payment plan with the understanding that $1000 has been deposited as down payment.
• As of 09/10/14, the balance owed is $1730.65. The Board is willing to reduce the balance by 6 months of 2013 late fees and interest totaling $102.30, by 8 months of 2014 late fees and interest totaling $136.40 and 2014 fines totaling $100.00. This leaves a balance of $391.95 which is payable in no more than three (3) installments beginning Oct 1, 2014.
• The Board will not consider other terms.

2. Annual Meeting October 16

• Meeting announcement signs have been posted.
• The nominating committee proposes these candidates for 2015 term:
  Karl Logan, Rob Carter, Bob Fitzgerald, Kim Christenbury and Mike Wissbaum
• Kim to post nominees on Nextdoor and the McCarron website.

3. Budget

• Andi put together a preliminary budget for 2015. Board to review and send comments to Andi by September 30 for finalizing.

Meeting adjourned 7:50 p.m.

Meeting was called to order at 7:05 p.m.
Present: Andi White, Kim Christenbury and Cindy Wood

Nominating Committee – Andi White, Kim Christenbury

• The board discussed a number of candidates who have indicated their interest to us.
• Nominations may also be taken from the floor. All floor nominees must be seconded.
• Andi will post voting information on Next Door.
• Cindy to instruct Cedar Management to mail out meeting notices along with proxies for the annual board meeting on October 17^th – 7:00 p.m. – 8:30 p.m. – Living Faith Baptist Church.

Special Committees

• Andi White, Justin Reimers and John Christenbury are interested candidates for appointment for to ARC committee
• Andi White volunteered to head up and form a steering committee to research ideas for refurbishing the front entrance and a neighborhood amenity.

Meeting adjourned 7:55 p.m.

Closed Board Meeting: September 17^th.

Annual Meeting: October 16^th.

Final Violation Policy August 2014

McCarron Executive Meeting June 19, 2014

Meeting was called to order at 7:30p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, and Kim Christenbury
Absent: Karen Lewis with proxy given to Andi White for any items needing a vote

• Violation Policy
  • The Board voted unanimously to adopt the Violation and Fine Policy effective August 1, 2014.
  • Cedar Management will mail the new policy to all HOA members along with a Summer 2014 newsletter.
• Common Area
  • Storm water project completed.
  • Andi has talked with professionals on revamping the front entrance. Quoted $4k – $8k for planting new shrubbery/trees. Monuments not included in the estimate.
  • The project would be eligible for a matching grant. Next grant deadlines are
    September 2014 and February 2015
  • Bob volunteered to meet with three monument designers for ideas.
  • All amenity improvements are eligible for Neighborhood Matching Grants.
• Amenities
  • The Board asked for member to volunteer for an Amenity Steering Committee.
  • The committee will solicit ideas from the community, obtain quotes for the project, check to see if additional insurance coverage is needed, how to limit access to HOA members only, etc.
• National Night Out

Regular meeting adjourned 8:07 p.m.

Meeting Addendum
Open Meeting, June 19, 2014

Member Concerns

• John Anderson
  • Again questioned the definition of setbacks used to allow for the sometime storage of a camper in a driveway.Board Response: Some Board members agree that McCarron has its own definition of setbacks relative to use for campers, boats, trailers, etc. However, a majority of Board members, in 2013, voted to use City of Charlotte definitions which exclude driveways from setbacks
  • Again questioned the approval of stockade type fencing around the perimeter of home in the 2013 annexed portion of McCarronBoard Response: that type of fencing is allowed per the CCRs. Some Board members agree that aesthetics should be a factor in the ARC approval process, but that aesthetics are subjective.
  • Why weren’t signs posted announcing the open meetings?Board Response: We are posting the signs for the annual meeting only. We are using the website and Nextdoor to announce open meetings. The Board may consider using signs to announce all meetings.
• Karl Logan
  • Expressed his interest in a community garden, but questioned the location; would like other locations explored.Board Response: an enthusiastic Board member used feedback from several neighbors and independently installed a raised bed at the common area egress. As many members objected to the location, the bed was de- installed and the area re-sodded.
• Julie Blackburn
  • Questioned why it took, and takes, so long to address violations at a nearby residence.Board Response: The property foreclosed and the owner’s location was unknown. Cedar Management and the Board cannot issue violations without a deed recording the current owner. The foreclosing agency only filed the deed in Apr, 2014 and was immediately billed for assessments and notified of violations. A Board member noted that it is common practice for foreclosing agency’s to wait as long as possible before filing deeds to avoid payment and responsibility.
  • Stated there is a commercial vehicle parked in the driveway of a certain property.
    Board Response: The Board cannot review every property, every hour. The Board asked that pictures be taken and submitted to the Board or to Cedar. *Update: a Board member has observed the violation, taken photos and will submit to Cedar for issuance of a violation notice.
• Renee Jones
  • Stated that she is dismayed at some of the negative remarks posted on Nextdoor regarding the Board and the neighborhood. She has not always been in agreement with Board decisions but takes time to listen and implores others to do the same before publicly lobbing criticism, especially when all facts are not known. It puts the neighborhood in a bad light for all of McCarron and other communities to see.
• Member
  • Stated he drives commercial vehicle a week out if each month. Asked if it were a problem.Board response: It must be garaged.