Minutes for Annual McCarron HOA Meeting, Monday, November 9th, 2015 at Living Word Church
Meeting began at 7:08 PM.
Board Members/Attendees:
Rubi Fellows, Karl Logan, Andrea White, Mike Wissbaum
Less than 10 residents/homeowners attended.
Additionally, Cedar Management representative Scott Hines was on hand to answer questions and add clarity on HOA legal questions/procedures
Resignations:
Wrap-up of Last Year; looking forward to new projects next year:
Karl Logan spoke on previous year’s successes and failures,
Also detailed were:
Budget
Mike Wissbaum spoke about the McCarron budget for the coming year.
Elections/New Members
New Committees
Volunteers were requested for a committee to get quotes, plans, designs, etc, for the front entrance renewal. A Matching Neighborhood Grant will be pursued. Prospective members to be confirmed are:
Questions were taken and the meeting was adjourned at 8:20 PM
Dear Neighbors,
As mentioned in the July 7th meeting minutes, due to the concerns of some residents about the lack of lawn maintenance in some of the community lawns, the following is the text of the letter composed and sent by the McCarron HOA to chronically-neglected lots.
Notice of Imminent Action
Dear Resident,
This letter is a notice of imminent action to be taken by the McCarron HOA against your property for your failure to upkeep maintenance of your lawn, especially regarding the reasonable prevention of weed growth. The actions to be taken are fully legal and outlined in Section VI “Exterior Maintenance” of the McCarron Convenants, available on the HOA website at http://mccanronhoa.com/
Your lawn has been identified as one of the “worst” lawns in the neighborhood in terms of the proliferation of weeds and/or lack of maintenance. The HOA therefore intends to hire, at cost, a landscaping/lawn maintenance contractor to treat and/or re-seed your lawn to improve its condition and appearance. You will be held financially responsible for the cost of this action unless you act immediately. The HOA greatly regrets taking this drastic action, but our records of communication with this residence clearly show repeated and numerous notices requesting action to improve your lawn’s appearance, and yet no discernible actions have been taken, and no noticeable improvements have been observed.
Lawns in such a neglected state can impact the value of homes in the neighborhood, and can “seed” other neighboring lawns with weeds and undesirable flora. This action to correct the situation will be not sooner than 10 days from the date of this letter. You should immediately contact your HOA to schedule a day for this action if you would like to be home when it takes place. If you ignore this communication, this action will be taken at a date set by the HOA. If you further attempt to impede this action, or do not compensate the HOA for the costs incurred, further drastic actions, including the filing of liens, and even possibly foreclosure could occur.
Please contact a Cedar Management as soon as possible if you would like to request a hearing and show proof that you are currently addressing this situation, ie, treating your lawn. Do not delay in responding, or this action will be initiated after the period of 10 days, with the resultant cost being held against your account.
MAY 7 HOA open meeting minutes:
In attendance:
Rubi Fellows
Karl Logan
Andrea White
Rob Carter
absent: Mike Wissbaum
The meeting opened at 7:00 PM at Living Faith Baptist Church. There were 6 other neighbors in attendance.
New Board Member
Andrea White opened the meeting by introducing Rob Carter who was chosen to replace Bob Fitz, who has resigned from the board due to moving out of area.
Budget
Andrea White began with a statement of the month’s finances and budget. The HOA currently has slightly more than $51,000 in funds.
The HOA will have to write off $3300 due to delinquent accounts and other unrecoverable expenses related to a foreclosure and lawyer fees.
The HOA may roll back fees next year due to the considerable balance. This will be announced at the annual meeting if approved.
Neighbor John Anderson asked several questions about items on the 2014 budget.
Yard Sale
A proposed yard sale schedule was discussed. Permits will be obtained and a date will be scheduled if approved by board.
Trash Cans and “Most Common Violations” publication
Karl Logan talked about a newly approved diagram concerning adequate coverage and screening for trash cans which would be stored outside of the house, to be issued soon through a pending published paper to be distributed to the neighborhood. This paper will cover the most common violations observed in the neighborhood, and alert neighbors to procedures and standards which will prevent violations. Brochure will include pre-approved plans for trash bin enclosures, and standards for acceptable lawn care. This will be published within the next month or so.
Lawn Care issues
Karl Logan and Andrea White also talked about an action taken by the board to cite repeat lawn care violators. A stern letter warning of impending action by the board was sent to several chronically poor lawns which have shown neglect for long periods without remedial actions. The letter is to be posted online at the McCarron HOA site. Karl Logan recognized neighbor John Anderson’s “NextDoor” online contribution regarding lawn care. A discussion was had regarding standards for lawn care.
Front Entrance Rehabilitation
Andrea White talked about the planned rehabilitation of the front entrance and facade. A committee is being assembled to work on procuring an architect and to look into plans and costs. This will be paid for by HOA funds and possibly matching Neighborhood Improvement funds available through grants. The committee will explore all options.
Miscellaneous
A discussion was had regarding the persistent problem of utility trucks damaging the curbs and lawns;irrigation systems in the front entrance. This has been a cause for inflated water billing in the past.
Meeting was adjourned at 7:45.
McCarron March HOA meeting minutes, March 18, 2015
Meeting began 3:10 PM
Attendees: Rubi Fellows, Andrea White, Bob Fitzgerald, Karl Logan
Action on Delinquencies
Andrea White reported account delinquencies; accounts still unpaid will be forwarded to attorneys after 15 days for fines. McCarron HOA is in arrears approximately $8.000 from delinquencies.
Front landscaping and Entrance
We have received estimates on landscaping from Nic Mojica, Resendez Landscaping. Andrea White did walkthrough of property with Mr Mojica and received estimates. Board agreed to secure Mr Mojica’s services. Annually $3307. Weekly $64.
A discussion was had on what to do with existing shrubbery and trees in entrance which will be displaced during reconstruction of entrance in the future. Andi proposed removing some excess shrubbery from the island, especially those in the wrong environment.
A discussion was had on how to stop utility companies from tearing up/rutting up curbs and lawn by entrance.
Open hearings and meetings
A proposed schedule for the next open meetings and violations hearings was discussed; dates to be finalized by next meeting and posted. Karl Logan will check with former HOA VP Kimberley Christenbury on procedures for securing church for meeting and hearings space.
Trash cans enclosures
Bob Fitzgerald presented a proposal to the ARC (Architectural Review Committee) for an acceptable trash can enclosure to adequately screen cans from the road and neighbors. This will be presented to residents in future mailing. Bob also volunteered to help construct models on some houses for others to follow. A discussion was had on a “Community Fencing program” to help residents construct such enclosure. On the agenda for ARC meeting March 23.
Lawn care and weeds
Due to a persistent lack of lawn care on certain houses in the neighborhood, a discussion was held concerning how strictly the “weeds” statute should be enforced. Bob Fitzgerald proposed a “Community Weed program” to help treat problem lawns, and a discussion was had on the purchase of an aerator and fertilizer/seed spreader to be used by the community or possibly just a day of rental where neighbors could sign up while splitting the cost of a day’s rental. A discussion was held on how to address problem lawns and non-compliance. Board will do a walk-through to determine worst lawns for citation. Bob Fitz. volunteered to write up letter to address problem properties.
Community Property and Amenities
Due to the lack of available acceptably-centralized community property, the previous discussion about the building of so-called “amenities” was changed to a discussion of possibly lowering individual household dues and the previously mentioned purchase of community lawn maintenance machinery and tools. This issue will be revisited in the future dependent on developments pending regarding lawns and the front entrance do-over.
Meeting adjourned at 4:45 PM
Officer positions were voted upon and finalized, as follows:
Bob Fitzgerald called for a vote and positions were approved by unanimous vote.
The Board agreed to meet on the 3rd Wed of each month at 3:00pm. Locations will vary.
A discussion was had concerning the appropriation of matching grants to help to financially offset the reconditioning/replacement of the front entrance facade and landscaping. It was resolved to get written proposals for both replacement and landscaping duties from various contractors.
A discussion concerning the possibility of constructing so-called “amenities” (neighborhood facilities to be communally used such as a walking trail, children’s courtyard, etc) was initiated, and it was resolved to first determine the location possibilities and financial state of the HOA’s budget after the completion of the front entrance and landscaping.
– The meeting was adjourned at 4:30 PM