Meeting Notes

Meeting was called to order at 7:05 p.m. by Brett Osborne, President

2014 Budget

1. Entrance maintenance – Ms. White shared her knowledge of the historic costs and the anticipation of doing some overdue makeovers.
2. Line item for storage facility – Various board members responded to the need because of community property (signage, holiday decorations, etc.) being stored in personal residents and the lack of access when those residents are unavailable, board members change or people move.
3. What happens if resident(s) disagree with budget – Ms. White responded any reasonable item would be tabled, discussed, and if deemed appropriate, the budget would be amended. No specific matter was tabled.
4. Budget approved by unanimous vote of the 2013 Board of Directors.

Election of 2014 Board of Directors

1. Cedar Management was advised by legal counsel that at the second round of voting, a quorum would consist of 30% of lot owners. A quorum was represented at the meeting by owner and by proxy votes.
2. Andrea White, Kim Christenbury and Cindy Wood were on the ballot. Karen Lewis, John Anderson, Bob Fitzgerald and Lucy Paul were nominated from the floor.
3. Ballots were cast and submitted to Cedar Management representatives for tallying. Andrea White, Bob Fitzgerald, Cindy Wood, Karen Lewis and Kim Christenbury were elected to the HOA Board of Directors for the 2014 term, effectively immediately.
4. The vote was protested by John Anderson.

III. Miscellaneous

1. 9000 Kentshire – a resident questioned the encroachment on HOA community property. The Board noted they have tried to settle the matter amenably without success and that the matter will need to be addressed through legal means.
2. Front Entrance – several residents asked about the tree removal and road construction at the exit. Ms. White shared what she knew about the status of the storm water project: the tree stumps will be removed, the road is temporary access for heavy equipment, start and end dates are unknown. She maintains contact with the Project Manager and will communicate updates as they are known.

Meeting adjourned 7:55 p.m.

Addendum – December 13, 2013
At the December 4 meeting, 53 votes, in person or by proxy, were counted. A review of attendees identified an owner who now owns 2 lots due to annexation, but who’s vote was only counted once. The addition of that 1 vote results in a total count of 54, or 60%, eligible votes cast, therefore, a quorum was met.

McCarron Annual Meeting

October 22, 2013

Meeting was called to order at 7:05 p.m. by Brett Osborne, President

• Opening Remarks – Brett Osborne
• Adding neighborhood amenity is one of the objectives for 2014. Welcome ideas from HOA members.
• Water line repair at front entrance to begin November 6.
• Encouragement to board and all committees to seek Neighborhood Matching Grants for funding
• McCarron Website/Nextdoor.com Update/Neighborhood Watch – Kim Christenbury
• McCarron website has been updated. McCarronhoa.com
• Nextdoor.com is a community website that includes surrounding neighborhoods. Postings include general information, CMPD alerts, neighborhood watch info, etc.
• Justin Reimers volunteered to head our Neighborhood Watch Program. Need 3 more block captains. Will Evans volunteered for 9100-9144 Brocklehurst. Still need volunteers for 8200-8303 McCarron and 8310 – 8336 McCarron. Meet 4 times a year and coordinate community Annual Night Out Against Crime event

• Treasury Report – Andi White
  • Presented Revenue & Expense statement as of 10/9/2013.
  • Dues for 2014 will remain at $205/year. Cedar Management will send invoices. Payment is to be remitted to Cedar.

• Voting for 2013-2014 Board of Directors
  • Ballot – Andi White, Cindy Wood, Kim Christenbury, John Christenbury
  • Floor Nominations – John Anderson, Karen Lewis, Brett Osborne, Lucy Paul
  • Did not have a quorum. Another meeting and round of voting will be scheduled.

Meeting adjourned 8:05 p.m.

Board Members Present:
Brett Osborne, John Anderson, Andrea White, Kim Christenbury

Number in Attendance: 20

Residents Signed In: 20

HOA President called meeting to order at 7:05pm.

City of Charlotte Code Enforcement stopped by to introduce themselves and provided us with information as to how they can assist us in the community.

HOA DUES/TREASUER REPORT –
John gave a VERY brief report on the state of our HOA and says WE ARE GOOD! Most of the community is current with dues and the few that aren’t have either expressed that they will be catching up soon or are being pursued legally.

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Board Members Present:
Brett Osborne, John Anderson, Dondra Evans, Andrea White, Mike Eppley

Number in Attendance: 19

Residents Signed In: 19

Meeting Place:
Living Faith Church
(Corner of Plaza Ext & Hood)

Meeting Time:
7pm – 8:30pm

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Board Members Present:
John Anderson, Dondra Evans, Andrea White

Absent Board Members:
Brett Osborne, Mike Eppley

Number in Attendance: 14

Residents Signed In: 14

Meeting Place:
Living Faith Church
(Corner of Plaza Ext & Hood)

Meeting Time:
7pm – 8:30pm

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