Meeting Notes

McCarron Executive Meeting

February 20, 2014

Meeting was called to order at 7:03 p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, Karen Lewis and Kim Christenbury

1. ARC Roles & Responsibilities
   • By unanimous vote, the 2014 ARC will consist of: John Christenbury, Justin Reimer and Mike Blackburn. Andi White will be a substitute on the ARC in the event there is a conflict of interest with one the of ARC members.
   • ARC needs to have a charter defining responsibilities.
2. Violation Policy
   • Cedar Management sent the Board a guideline for violation notification and assessment of fines. Karen reviewed policy and felt that changes were needed.
   • Karen will work with our attorney to draft a new policy.
3. Tabled for future meetings
   • Spring Picnic
   • Community Yard Sale
   • Communications – non website
   • Community Outreach – weed spray, community tool locker, trash can containment, regular events
   • Mailboxes
     • Repair/refurbish/replace – Karen to research opt-in/opt-out option
     • Directed Cedar not to send violation notice until further notice
   • Website
     • Photos, events, community watch
     • Respect privacy
   • Common Area
     • 2 acres owned by Hood Road Development.
     • West Coast Developments abuts the 2 acres.
     • Andi & Kim will contact owner regarding selling.
4. Existing Common Area
   • Andi & Bob gathering ideas for re-design
5. Rebranding – Non-issue.
6. 7811 McCarron Way (Simmons Property)

Property in foreclosure. McCarron had the winning foreclosure bid of $2,000. House underwater. No further action by Board. Will wait for bank to claim property.

1. HOA Open Meeting
   • Scheduled for 7:30 p.m. March 20 at Living Faith Church
   • Andi will draft meeting notice and send to Karen.
   • Anyone wishing to speak should register in advance.
   • Kim will set-up meeting sign in neighborhood.
   • Cindy will request check from Cedar for church donation.

Meeting adjourned 8:20 p.m.

McCarron Executive Meeting

February 20, 2014

Meeting was called to order at 7:03 p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, Karen Lewis and Kim Christenbury

1. ARC Roles & Responsibilities

1. By unanimous vote, the 2014 ARC will consist of: John Christenbury, Justin Reimer and Mike Blackburn. Andi White will be a substitute on the ARC in the event there is a conflict of interest with one the of ARC members.

1. ARC needs to have a charter defining responsibilities.

1. Violation Policy

1. Cedar Management sent the Board a guideline for violation notification and assessment of fines. Karen reviewed policy and felt that changes were needed.

1. Karen will work with our attorney to draft a new policy.

1. Tabled for future meetings

1. Spring Picnic
2. Community Yard Sale
3. Communications – non website
4. Community Outreach – weed spray, community tool locker, trash can containment, regular events
5. Mailboxes
   1. Repair/refurbish/replace – Karen to research opt-in/opt-out option
   2. Directed Cedar not to send violation notice until further notice
6. Website
   1. Photos, events, community watch
   2. Respect privacy
7. Common Area
   1. 2 acres owned by Hood Road Development.
   2. West Coast Developments abuts the 2 acres.
   3. Andi & Kim will contact owner regarding selling.

1. Existing Common Area

Andi & Bob gathering ideas for re-design

1. Rebranding – Non-issue.
2. 7811 McCarron Way (Simmons Property)

Property in foreclosure. McCarron had the winning foreclosure bid of $2,000. House underwater. No further action by Board. Will wait for bank to claim property.

1. HOA Open Meeting

1. Scheduled for 7:30 p.m. March 20 at Living Faith Church
2. Andi will draft meeting notice and send to Karen.
3. Anyone wishing to speak should register in advance.
4. Kim will set-up meeting sign in neighborhood.
5. Cindy will request check from Cedar for church donation.

Meeting adjourned 8:20 p.m.

Please join the McCarron HOA Board of Directors for our first open board meeting on March 20^th from 7:30 pm until 8:30 pm at Living Faith Baptist Church (corner of Hood Road and Plaza Road Extension).

Everyone throughout our community is welcomed to attend.

If you wish to have an opportunity to speak at the meeting, please register with Cedar Management by March 12^th. You can reach them at 877-252-3327 or on the web at cedarmanagementgroup.com.

Agenda:

• Front Entrance – Bob/Andi
  Short/long term plans, regular maintenance
• Spring Gala – Bob/Kim
  Cookout & yard sale: date, location, hours: what’s provided, how do we get headcount for food, seating and yard sale equip, rental provider, budget
• Treasury Report – Karen
  Delinquent HOA Dues
• Violation Policy – Karen

2014 Board of Directors

President – Andi White – (andreawhite@carolina.rr.com)

Vice President – Kim Christenbury – (kimchristenbury@gmail.com)

Karen Lewis – Treasury – (klewis@ipmhoa.com)

Bob Fitzgerald – Member at Large – (bob@icreativeteam.com)

Cindy Wood – Secretary – (cindy@coreproperties.com)

Cedar Management Group

Errol L. Thomas

Community Management Director

PO Box 26844, Charlotte, NC 28221

Main Phone:  704-644-8808

support@cedarmanagementgroup.com

Upcoming HOA Board Meeting Days and Times:

3/20 – 7:30 – McCarron HOA Board Meeting – Open to the Public – Living Faith Baptist Church
6/19 – 7:30 – McCarron HOA Board Meeting – Open to the Public – Location to be determined
10/16 – 7:00 – 8:30 – McCarron HOA Annual Board Meeting – Open to the Public – Location to be determined.

If you are going to attend an open board meeting, please register by sending an email to Cedar Management notifying them of your intention to attend, and the topic of any concerns you would like to cover. Please note Members will have 8 minutes each to address the Board with their concerns. There may be a limit to the number of members that can address concerns at the open meetings. Time slots will be assigned on a first come first serve basis.

The board members for 2014 are as follows:

Andrea White – President
704-531-1646 | andreawhite@carolina.rr.com

Kim Christenbury – Vice President
704-774-6274 | kimchristenbury@gmail.com

Bob Fitzgerald – At Large
954-319-6904 | bob@icreativeteam.com

Cindy Wood – Secretary
704-965-7843 | Cindy@coreproperties.com

Karen Lewis – Treasurer
828-674-9179 | klewis@ipmhoa.com