• Violation Policy
• Front Common Area: amenity & landscaping
• NNO: events, sponsors, location, cost

McCarron-HOA-Violation-Policy-Draft

McCarron Executive Meeting

May 14, 2014

Meeting was called to order at 7:07 p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, and Kim Christenbury

• Recap from Andi White of Meeting with Cedar Management:
  • Andi is working with Cedar to reconcile accounting (late fees/interest).
  • Cedar has some incorrect names/addresses in their database.
  • Per Cedar, need recorded Deed to change address.
  • Andi will continue working with Cedar to correct outstanding issues.
  • Scott Hines will be our new contact at Cedar.

• Awards/Welcome Kits
  • The attending Board members voted unanimously to suspend yard awards and welcome kits for 2014.
  • The $675 budgeted for awards/welcome kits will be reallocated to Community Events.
  • In two weeks, team will present to the BOD an outline of the event (location, food, budget, etc.)

• Violation Policy
  • The Board reviewed the new violation policy drafted by Karen Lewis and David Thurman (attorney).
  • Amend paragraph 4….”2nd notice with a hearing date set in 14 days to have violation reviewed by Board…”
  • Add NC Statue…..after $1,000 in fines have accrued, a lien may be placed on property.
  • Fines: $25 hearing fine; $100 month for any violation.
  • Amended policy and fine schedule will be sent to Cedar for enforcement. Begin implementation August 1, 2014.
  • Andi will inform Cedar to begin monthly inspections.

• Miscellaneous
  • Bob suggested that we help educate neighbors with lawn issues. Bob will put together a proposal (flyers/expenses/resources) to present to the Board.

Meeting adjourned 8:05 p.m.

Meeting was called to order at 7:30 p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, Karen Lewis and Kim Christenbury

1. Front Entrance
   1. Did not renew contract with Mint Hill Lawn.
   2. Joe Brown will maintain front area (mowing, trash pick-up, ground cover). Does not require contract.
   3. Storm water project continues.
   4. Short term plan – scrub & paint stucco. Remove/replant bushes and flowers.
   5. Long term plan – Apply for grant (due by June 2014). Will have one year to use the funds. HOA to supply 50% in-kind service/materials.
2. Spring Gala
   1. Neighborhood Watch Captains to work on spring gala.
   2. Combine annual yard sale/BBQ – May 31.
   3. In two weeks, team will present to the BOD an outline of the event (location, food, budget, etc.)
3. Treasury Report
   1. Dues: 6 still delinquent for 2013; 20 delinquent for 2014. The majority of those past due have been historically late.
   2. Our attorney will be directed to send delinquent notices.
   3. Expenses are under budget through 3-20-14.
4. Violation Policy
   1. A draft of the newly minted violation policy has been sent to our attorney for review.
   2. The purpose is of this policy is to identify inconsistencies and cures and to make sure everyone is treated fairly.

Meeting adjourned 8:28 p.m.

Meeting Addendum

Open Meeting, March 20, 2014

John Anderson voiced these concerns.

• By-Laws and Articles of Incorporation are not on our website
  • Board response – we will add them
• How were the CCRs allowed to be changed without a majority vote to allow a camper to be parked in a driveway
  • Board response – The CCRs were not changed. A former Board member contacted the city of Charlotte and proposed to the former McCarron Board we use their definition that precludes driveways from setbacks. The vote was 3 for, 1 against, and 1 abstaining. The matter will be reviewed as McCarron does have its own setbacks.
• The October HOA meeting did not produce a quorum
  • Board response – A quorum was announced during the meeting; it was quickly pointed out that the numbers were wrong. Board member Ms. White miscounted the total number of members; she had communicated erroneously to Cedar Mgmnt. The miscount was an honest error and a new annual meeting was calendared.
• The December HOA meeting did not produce a quorum
• Board response – It was announced that the Board had the authority to reduce the percentage for a quorum. The misinformation was the result of misunderstood communications between the Board, Cedar Mgmnt and the HOA’s attorney. The meeting produced 53.4% of lot owners voting, when 54% was required. After the meeting, it was discovered that one owner who owns two lots only had one lot counted. The additional lot vote equaled the count needed for a quorum.
• A stockade fence was added to a property in the newly annexed area. Some residents feel the ARC needs to apply more discretion to their decisions.
• Board response – the annexed area has their own CCRs which allows for this type of fencing to be erected across the back property line and along the side property lines up to the rear of the dwelling. Some Board members feel, as well, that discretion is a part of the ARC process and not all stated allowances are suitable for the location and the overall look of the neighborhood may suffer as a result.

Julie and Mike Blackburn

• A residence has had bags of mulch piled in front of it for a very long time and trash cans are parked next to the driveway. Either the issues have not been cited as violations or the notices are being delivered to the home address occupied by tenants.
• Board response – Board members will conduct their own inspection and report results to Cedar. The Board will also ask Cedar what address they have on file for the property owner.

McCarron Executive Meeting

February 20, 2014

Meeting was called to order at 7:03 p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, Karen Lewis and Kim Christenbury

1. ARC Roles & Responsibilities
   • By unanimous vote, the 2014 ARC will consist of: John Christenbury, Justin Reimer and Mike Blackburn. Andi White will be a substitute on the ARC in the event there is a conflict of interest with one the of ARC members.
   • ARC needs to have a charter defining responsibilities.
2. Violation Policy
   • Cedar Management sent the Board a guideline for violation notification and assessment of fines. Karen reviewed policy and felt that changes were needed.
   • Karen will work with our attorney to draft a new policy.
3. Tabled for future meetings
   • Spring Picnic
   • Community Yard Sale
   • Communications – non website
   • Community Outreach – weed spray, community tool locker, trash can containment, regular events
   • Mailboxes
     • Repair/refurbish/replace – Karen to research opt-in/opt-out option
     • Directed Cedar not to send violation notice until further notice
   • Website
     • Photos, events, community watch
     • Respect privacy
   • Common Area
     • 2 acres owned by Hood Road Development.
     • West Coast Developments abuts the 2 acres.
     • Andi & Kim will contact owner regarding selling.
4. Existing Common Area
   • Andi & Bob gathering ideas for re-design
5. Rebranding – Non-issue.
6. 7811 McCarron Way (Simmons Property)

Property in foreclosure. McCarron had the winning foreclosure bid of $2,000. House underwater. No further action by Board. Will wait for bank to claim property.

1. HOA Open Meeting
   • Scheduled for 7:30 p.m. March 20 at Living Faith Church
   • Andi will draft meeting notice and send to Karen.
   • Anyone wishing to speak should register in advance.
   • Kim will set-up meeting sign in neighborhood.
   • Cindy will request check from Cedar for church donation.

Meeting adjourned 8:20 p.m.

McCarron Executive Meeting

February 20, 2014

Meeting was called to order at 7:03 p.m.

Present: Andi White, Bob Fitzgerald, Cindy Wood, Karen Lewis and Kim Christenbury

1. ARC Roles & Responsibilities

1. By unanimous vote, the 2014 ARC will consist of: John Christenbury, Justin Reimer and Mike Blackburn. Andi White will be a substitute on the ARC in the event there is a conflict of interest with one the of ARC members.

1. ARC needs to have a charter defining responsibilities.

1. Violation Policy

1. Cedar Management sent the Board a guideline for violation notification and assessment of fines. Karen reviewed policy and felt that changes were needed.

1. Karen will work with our attorney to draft a new policy.

1. Tabled for future meetings

1. Spring Picnic
2. Community Yard Sale
3. Communications – non website
4. Community Outreach – weed spray, community tool locker, trash can containment, regular events
5. Mailboxes
   1. Repair/refurbish/replace – Karen to research opt-in/opt-out option
   2. Directed Cedar not to send violation notice until further notice
6. Website
   1. Photos, events, community watch
   2. Respect privacy
7. Common Area
   1. 2 acres owned by Hood Road Development.
   2. West Coast Developments abuts the 2 acres.
   3. Andi & Kim will contact owner regarding selling.

1. Existing Common Area

Andi & Bob gathering ideas for re-design

1. Rebranding – Non-issue.
2. 7811 McCarron Way (Simmons Property)

Property in foreclosure. McCarron had the winning foreclosure bid of $2,000. House underwater. No further action by Board. Will wait for bank to claim property.

1. HOA Open Meeting

1. Scheduled for 7:30 p.m. March 20 at Living Faith Church
2. Andi will draft meeting notice and send to Karen.
3. Anyone wishing to speak should register in advance.
4. Kim will set-up meeting sign in neighborhood.
5. Cindy will request check from Cedar for church donation.

Meeting adjourned 8:20 p.m.