2017 McCarron HOA Annual Meeting minutes

The McCarron Annual Meeting was held at Living Word Church on October 10th, beginning at 7:00.
Members present:

• President Rubi Fellow
• Vice President John Anderson
• Secretary Karl Logan

Homeowners in attendance: approximately 18 residents

Recap of 2017

Rubi Fellows started the meeting by re-capping the previous year, including the completion of the front entrance and landscaping. She thanked the members of the committee who helped design and coordinate the refurbishment of the entrance and also those community members who helped to spread the mulch in the Spring.

Budget ratification

Rubi then presented the budget and answered questions. Barring any objections, the budget for 2017 was ratified. No increase in home owners dues was necessary.

Board members elections

The topic was then presented about the seating of new board members. Currently, the board has four seated members, but only two which actively participate, which is having the effect of making the board unable to confirm or act in matters requiring a legal vote. This is an untenable, and possibly illegal, situation which needs to be rectified in order to serve the interests of the homeowners.

Rubi spoke about the previous year and the trouble that has been brewing with regard to this impasse. She detailed the hard work that she and Secretary Karl Logan had undertaken in order to secure the necessary proxies necessary to hold a vote on election of new board members, several of whom were present and willing to assume their positions upon election. However, the minimum necessary number of votes necessary (“making quorum”)–either by proxy or members present–was 54, and the available votes were only 51, making quorum impossible. Karl Logan then spoke and directed his commments to the community about the seriousness of the situation, calling out Vice President John Anderson as the source of much chaos and discontent within the board, and detailed numerous instances of abuse and conduct unbecoming of a board officer. Mr Logan asked for Mr Anderson’s resignation from the board, which Mr Anderson refused. Mr Logan then made it clear to the community that without a board majority, board business could not effectively proceed, and that the other board member (Member at Large) has been incommunicado with the board for many months and not present at meetings or hearings, making board business impossible to conduct without Mr Anderson’s participation as well. Rubi Fellows confirmed and vouched for the accuracy of Mr Logan’s allegations, and stated that “every abusive email and threat” had been preserved and saved by the board as evidence to cooraborate the allegations.

An example was cited where the city had asked for a Right-of-Way near the front entrance to work on some pipes down there. This is a standard request made by the city to maintain its property. A “no brainer”. However, when the meeting for the approval of the project was scheduled, both the Member-at-Large and Vice President John Anderson did not show and did not participate in giving a majority vote to approve this standard request. This could potentially cause the city to sue the HOA for access, and cost homeowners and the HOA Association monies in legal fees for something that should never have to get to that unnecessary stage.

A suggestion was then made to hold an Executive Meeting after the Annual Meeting had closed, and in that meeting to elect a fifth member to take over the Treasurer’s position (now vacant) which was resigned by the previous Treasurer who had moved from the neighborhood. This was possible with the approval of present three board members. However, John Anderson refused to participate, leaving the board in its present state.

A new meeting is planned for early 2018 after more proxies are obtained in order to elect new board members and to restore the board to full functionality.