August 3rd, 2016 HOA Meeting minutes

These are the minutes for August 3rd, 2016—-minutes which were not posted due to HOA secretary’s injury which prevented typing.

August 3rd, 2016–meeting commenced at 7:00 PM. Members in attendance: President Rubi Fellows, VP John Anderson, Treasurer Chris Treadaway, Secretary Karl Logan, Member-at-Large John Gant.

New business: Front Entrance renovation.

Rubi confirmed that she cleared the front entrance renovation with our lawyer and other city agencies regarding the parameters of the project, scope, cost, and the right of the HOA to proceed without being bound to approval from the neighborhood as it falls under a duty to the community and one to which the right to proceed is explicitly granted in our HOA charter. She talked about how the final project cost is not yet finalized in detail, but all proposals were in the process of being received within the constraints of a budget agreed upon by the Front Entrance Committee. The board was asked to vote on confirming the allocation of funds to the project to completion; the vote was agreed upon unanimously.

Treasury

Chris went over the HOA budget and funds for 2016. No major issues beyond the cost of the front entrance was pertinent. A vote was taken to keep HOA dues at the current level. The vote was unanimously affirmative to keep dues the same.

Violations policy

A request was made to have Board members review and decide upon violations in a more prompt and timely manner. John Anderson confirmed that a certain property had undertaken a lawn renovation with landscapers so that property was removed from violations.

Fall Garage sale;

A proposal for a Fall garage sale was initiated. John Gant promised to get information and to email the Board the information at a later time.

Annual Meeting:

A date was chosen for the annual meeting. Karl is to call the church and confirm availability of venue before date is announced.

Future Board Members:

The future of each serving board member and the possibility of getting new members to serve on the next year’s board. All members agreed to serve through the next year in the interest of seeing the front entrance project to completion if no new members or candidates stepped forward. A nomination committee was discussed, and will be followed up upon as the annual meeting nears

Meeting adjourned approximately 8:15 PM.