HOA Annual meeting 10-12-2016

An annual meeting of the McCarron HOA was held on 10-12-2016.

The meeting was attended by all serving board members, our Cedar Management representative Scott Hines, and other members of the community totaling 24 people. There was no “quorum” reached. Therefore actual “business” could not be conducted as per HOA rules.

AGENDA
The main focus of the meeting was a recap/explanation of the plans for, and progress of the Front Entrance renovation. The budget for 2017 was also discussed.

The meeting started at 7:09.

Front Entrance update

President Rubi Fellows gave a rundown on the progress so far of the front entrance renovation, and spoke about the work and efforts of the Front Entrance committee in securing bids and designs for the entrance. A resident asked why the front entrance was demolished so early; it was explained that due to unforeseen legal challenges brought by a former landowner on Hood Road and due to an injury to one of the proposed contractors, the entrance was in fact demolished on schedule but the subsequent work was in fact delayed. Ms Fellows explained that as of the date at hand, the HOA has secured all contracts and bids and will in fact be voting on the project ASAP at an imminent meeting to take place soon thereafter.

Secretary Karl Logan clarified two points which were important: 1) that the project was not dependent upon presenting a vote to homeowners; the HOA in fact reserves the right and duty to renovate the front entrance as a function of HOA business, and 2) that contrary to rumours circulating in the community, the HOA was NOT, in fact, obligated to return the surplus funds in the HOA account back to homeowners in lieu of renovating the entrance.

The actual brickwork materials and stone involved was presented and shown to the assembled guests and board. The design was shown and explained. Questions from the members were entertained and answered. A question was presented about matching community grants and whether they had been pursued. It was explained that the decision had previously been made that due to the time and effort and complexity involved in applying for the grants, there was no one willing or able to pursue this option including all members of the Front Entrance Committee, and so in the interests of maintaining progress and for the sake of momentum, the decision had been made to use the available funds which were long-allocated to this project for nigh a decade.

Amenties and Walking Trail

Secretary Karl Logan updated the progress of the proposed pursuance of a Walking Trail around the community. He explained that an exploration was made to seek possible funding of a walking trail around McCarron development, but rejected the idea after learning that it would be probable that the trail would be incorporated into other nearby communities, most notably the nearby Brawley Farms. After considering previous reservations expressed by McCarron community members, he decided not to pursue the project based upon security concerns because the trail would necessarily traverse property boundaries directly behind many community homes.

It was also explained that any proposals of building so-called “Amenities” has been effectively ended due to the lack of suitable lands available, notably the fact that there is no conveniently located suitable to the needs of the community. While the McCarron community does in fact own land, it is located primarily along flood plains near the stream running behind the lower neighborhoood

2017 Dues

A question was asked about dues for 2017. It was confirmed that the dues would remain at $185/year per household.

Ratification of 2017 budget

The budget was ratified “by omission”. Since there was no quorum number, the budget could be ratified by presentation to the members present, as per State law guidelines.

2017 Board Members

All presently0serving board members requested to serve the 2017 year. No new nominations were presented.

Other business and notes: 

A resident asked for volunteers for the Neighborhood Watch committee, which is understaffed.

A resident expressed support for the present board members in pursuing and completing the Front Entrance project with regard to replacing or nomination new members for the Board.

No new projects were proposed for 2017, and a firm commitment to completing the Front Entrance was made by all board members in attendance.

The meeting was adjourned at 7:55 PM and it was agreed that a wonderful time had been had by all.