February 29 2016 HOA Officer meeting

Meeting started at 6:05 PM.

In attendance: full Board

Rubi Fellows, Karl Logan, John Gant, Chris Treadaway, John Anderson

Violations policy

A discussion was had concerning getting a more timely response from all board members regarding violations notices received from management company. January violations were discussed and decided upon. It was agreed to send letters prompting all lawn violations from the last two months to consider now how to meet obligations for upcoming Spring planting season, when the board will start enforcing lawn violations more rigorously.

ARC Board resignation

John Cristenbury has resigned from the ARC Board which oversees architectural modifications requests. John Anderson volunteered to fill the position with Andrea White and John Blackburn.

Foreclosures policy

A discussion was had to review and re-state policy as far as foreclosures and matters of homeowners delinquencies.

Future Business

Karl Logan will canvass the neighborhood to determine which mailboxes are in need of repainting and re-numbering and determine an approximate cost to purchase paint. Notices will be sent out to homeowners to have the option of painting the mailbox themselves or to have the HOA do it.

Street Maintenance

A discussion was had concerning the clearing/cleaning/salting of the streets in case of snow/ice, and it was determined that this action is a function and responsibility of the city, and should be handled in the appropriate manner; i.e., by a call to 311 to request action in the neighborhood. The board decided against hiring a private contractor to do it as the costs and liability issues would be prohibitive.

Meeting ended at 7:05 PM