May 7 Quarterly open meeting minutes

MAY 7 HOA open meeting minutes:

In attendance:
Rubi Fellows
Karl Logan
Andrea White
Rob Carter

absent: Mike Wissbaum

The meeting opened at 7:00 PM at Living Faith Baptist Church. There were 6 other neighbors in attendance.

New Board Member

Andrea White opened the meeting by introducing Rob Carter who was chosen to replace Bob Fitz, who has resigned from the board due to moving out of area.

Budget

Andrea White began with a statement of the month’s finances and budget. The HOA currently has slightly more than $51,000 in funds.
The HOA will have to write off $3300 due to delinquent accounts and other unrecoverable expenses related to a foreclosure and lawyer fees.
The HOA may roll back fees next year due to the considerable balance. This will be announced at the annual meeting if approved.
Neighbor John Anderson asked several questions about items on the 2014 budget.

Yard Sale

A proposed yard sale schedule was discussed. Permits will be obtained and a date will be scheduled if approved by board.

Trash Cans and “Most Common Violations” publication

Karl Logan talked about a newly approved diagram concerning adequate coverage and screening for trash cans which would be stored outside of the house, to be issued soon through a pending published paper to be distributed to the neighborhood. This paper will cover the most common violations observed in the neighborhood, and alert neighbors to procedures and standards which will prevent violations. Brochure will include pre-approved plans for trash bin enclosures, and standards for acceptable lawn care. This will be published within the next month or so.

Lawn Care issues

Karl Logan and Andrea White also talked about an action taken by the board to cite repeat lawn care violators. A stern letter warning of impending action by the board was sent to several chronically poor lawns which have shown neglect for long periods without remedial actions. The letter is to be posted online at the McCarron HOA site. Karl Logan recognized neighbor John Anderson’s “NextDoor” online contribution regarding lawn care. A discussion was had regarding standards for lawn care.

Front Entrance Rehabilitation

Andrea White talked about the planned rehabilitation of the front entrance and facade. A committee is being assembled to work on procuring an architect and to look into plans and costs. This will be paid for by HOA funds and possibly matching Neighborhood Improvement funds available through grants. The committee will explore all options.

Miscellaneous

A discussion was had regarding the persistent problem of utility trucks damaging the curbs and lawns;irrigation systems in the front entrance. This has been a cause for inflated water billing in the past.
Meeting was adjourned at 7:45.