McCarron March HOA meeting minutes, March 18, 2015

Meeting began 3:10 PM
Attendees: Rubi Fellows, Andrea White, Bob Fitzgerald, Karl Logan

Action on Delinquencies
Andrea White reported account delinquencies; accounts still unpaid will be forwarded to attorneys after 15 days for fines. McCarron HOA is in arrears approximately $8.000 from delinquencies.

Front landscaping and Entrance
We have received estimates on landscaping from Nic Mojica, Resendez Landscaping. Andrea White did walkthrough of property with Mr Mojica and received estimates. Board agreed to secure Mr Mojica’s services. Annually $3307. Weekly $64.

A discussion was had on what to do with existing shrubbery and trees in entrance which will be displaced during reconstruction of entrance in the future. Andi proposed removing some excess shrubbery from the island, especially those in the wrong environment.

A discussion was had on how to stop utility companies from tearing up/rutting up curbs and lawn by entrance.

Open hearings and meetings
A proposed schedule for the next open meetings and violations hearings was discussed; dates to be finalized by next meeting and posted. Karl Logan will check with former HOA VP Kimberley Christenbury on procedures for securing church for meeting and hearings space.

Trash cans enclosures
Bob Fitzgerald presented a proposal to the ARC (Architectural Review Committee) for an acceptable trash can enclosure to adequately screen cans from the road and neighbors. This will be presented to residents in future mailing. Bob also volunteered to help construct models on some houses for others to follow. A discussion was had on a “Community Fencing program” to help residents construct such enclosure. On the agenda for ARC meeting March 23.

Lawn care and weeds
Due to a persistent lack of lawn care on certain houses in the neighborhood, a discussion was held concerning how strictly the “weeds” statute should be enforced. Bob Fitzgerald proposed a “Community Weed program” to help treat problem lawns, and a discussion was had on the purchase of an aerator and fertilizer/seed spreader to be used by the community or possibly just a day of rental where neighbors could sign up while splitting the cost of a day’s rental. A discussion was held on how to address problem lawns and non-compliance. Board will do a walk-through to determine worst lawns for citation. Bob Fitz. volunteered to write up letter to address problem properties.

Community Property and Amenities
Due to the lack of available acceptably-centralized community property, the previous discussion about the building of so-called “amenities” was changed to a discussion of possibly lowering individual household dues and the previously mentioned purchase of community lawn maintenance machinery and tools. This issue will be revisited in the future dependent on developments pending regarding lawns and the front entrance do-over.

Meeting adjourned at 4:45 PM

• Meeting started at 3:00 PM at the residence of Andrea White.
• Meeting was attended by Karl Logan, Andrea White, Bob Fitzgerald and Rubi Fellows.

OFFICER POSITIONS

Officer positions were voted upon and finalized, as follows:

• Andrea White, President
• Rubi Fellows, Vice President
• Karl Logan, Secretary
• Mike WIssbaum, Treasurer
• Bob Fitzgerald, Member-at Large

Bob Fitzgerald called for a vote and positions were approved by unanimous vote.
The Board agreed to meet on the 3rd Wed of each month at 3:00pm. Locations will vary.

COVENANTS WELCOME PACK/OUTLINE

• A discussion ensued concerning the proposal of a pamphlet to be drawn up providing the community with acceptable standards for various HOA neighborhood statutes and procedures; i.e., trash can placement and concealment, most-common violations and expected standards, as well as how to find and fill out ARC forms, who to contact for various concerns. Andi will draft a brief on ARC procedures. Karl Logan volunteeed to draw up the new pamphlet upon reception of previous form of “Welcome Packet” that had previously been offered to new residents.
• Bob Fitzgerald volunteered to draw up a proposed fencing enclosure for trash cans that would be both affordable and acceptable. The model will be shared with the ARC, and if approved, posted to our website and included in the “Welcome Packet” as a suggestion for enclosure.
• A discussion was had concerning mailbox inspection and re-conditioning. We will write up requirements for maintenance and post to our website and to the “Welcome Packet”.

FRONT ENTRANCE GRANT APPLICATIONS

A discussion was had concerning the appropriation of matching grants to help to financially offset the reconditioning/replacement of the front entrance facade and landscaping. It was resolved to get written proposals for both replacement and landscaping duties from various contractors.

AMENITIES PRPOSALS

A discussion concerning the possibility of constructing so-called “amenities” (neighborhood facilities to be communally used such as a walking trail, children’s courtyard, etc) was initiated, and it was resolved to first determine the location possibilities and financial state of the HOA’s budget after the completion of the front entrance and landscaping.

– The meeting was adjourned at 4:30 PM