October 18th, 2011 Recap

Board Members Present:
Brett Osborne, John Anderson, Dondra Evans, Andrea White, Mike Eppley

Number in Attendance: 19

Residents Signed In: 19

Meeting Place:
Living Faith Church
(Corner of Plaza Ext & Hood)

Meeting Time:
7pm – 8:30pm

Architectural Review Board:
Mike Blackburn-
Andrea White
John Anderson
Brett Osborne

Neighborhood Crime Watch:
Scott Orlinski –

HOA President called meeting to order at 7:05pm.

HOA DUES/TREASUER REPORT – John provided residents with a treasury report outlining expenses. A detailed account of the budget was posted for further review. John gave a projection for next year’s budget. It included the savings of $3600 a year due to a $7000 street light purchase. It will take about 22 months for this purchase to pay off. His report also mapped expenditures for the year – John opened the floor for questions about the budget and HOA dues. Clarity was given to a resident who did not understand why it was stated that a new homeowner is responsible for any HOA back fees of a previous owner when buying a home. It was explained that the payment of the back fees are usually negotiated at closing and typically paid for by the seller. Thanks to John’s diligence, there are now only 9 outstanding lots: 1 lot- foreclosure; 2- bankruptcy- 4 liens – 2 in a pay off program.

-STREET LIGHTS: John informed homeowners in attendance about the status of the HOA light project which involves buying the lights in the non-compliant section of the neighborhood. Currently, a buyer has expressed to the HOA his desire to purchase the lots in Phase II. As a result, the current proposal on the table concerning the light project is on hold. The proposal involves asking homeowners in the non-compliant area if they would like to purchase the lights located on their street– if not – the HOA will remove the lights and place the 11 lights in the compliant (HOA payees) area of the neighborhood.

-HOA NEIGHBORHOOD GRANT – Andi informed residents about the Neighborhood Grant program explaining its purpose and how it works. ALL neighborhood groups qualify – the entire Neighborhood Night Out could have been funded, matched with only volunteer hours ($20.85/hr now); We need volunteers. A club or community group such as a book club qualifies. Any amount the board raises/donates (volunteer hours or money), will be matched by the neighborhood grant program. Organizing community support is one of the next major steps for initiating a grant project. The next Grant application deadline is Feb 15, 2012

-COMMUNITY INVOLVEMENT – Residents were encouraged to sign up for community clubs. Dondra and Shelley will work together to initiate contact for those clubs that have had more than 2 people to sign up.

NEIGHBORHOOD CONCERNS-
*poor yard maintenance: poor yard upkeep negatively affects property value. Brett suggested that the board issue a letter to neighbors outlining the requirements for yard maintenance which includes: a weed-free yard, mowed lawn, cut, trim, – basically; an attractive and neat landscaping free of noticeable debris. *trash cans in view: residents should not leave their trash can(s) in view. The covenants state that all trash cans must be hidden from view using screens: only an aerial view is permitted. *cars should not be parked in awkward positions near stop signs *dog owners should not allow their dogs to freely roam the neighborhood and should scoop any poop made by their dogs in the neighbor’s yard *residents need a reminder to NOT speed in the neighborhood. Children are often at play and drivers must slow down to ensure safety.

-HOA 2012 BOARD – One new addition to the board – Kimberly Christenbury; a self-nomination was voted in to replace the retiring Mike Eppley who dedicated over 2 years of volunteer service . One new addition to the ARB effective October 18, 2011– John Christenbury (volunteer).